Substitute Employees

Instructions for Applicants

To complete your application, please submit the following:

• A completed application form and copies of acceptable government-issued identification as determined by federal law. Refer to the documentation lists found on the I-9 Employment Eligibility Verification Form.
• Waxahachie ISD requires all substitute teacher applicants to have at least fifteen college credit hours. Please include your college transcript with your application.
• If you possess special skills that may be considered in lieu of the fifteen college hours requirement, be sure to include a description of these skills with your application for consideration.
• All substitutes are required to undergo fingerprinting in compliance with Senate Bill 9. Fingerprints must be on file with Waxahachie ISD before you are eligible to substitute. Applicants are responsible for the cost of fingerprinting, which must be completed at an L-1 Enrollment Identity Solutions location.
• Please review the rules regarding fingerprint-based background checks.

All substitute employees are required to attend an Orientation Training Session prior to accepting any placement. Attendance at the orientation is by invitation only and will be extended following the approval of the application. The sessions will take place in the Administration Building Board Room, located at 411 N. Gibson Street, from 9 to 11 am.

Steps to become a WISD Substitute 

• Complete the Substitute Application.
• Once you have completed the application, you will receive an email to complete the New Hire paperwork.
• The New Hire paperwork will contain a link for you to sign up for a New Hire Session. You will also receive an email from the HR department with directions on how to obtain your fingerprints. All substitute teachers must have fingerprints on file before they can begin working.
• New substitutes must have fingerprinting on file before being allowed to start work. Note: to start substituting immediately, it is strongly encouraged that you complete your fingerprints before you attend a new hire session. If you have completed the fingerprinting process for educators, you will be eligible to start working immediately after the substitute training/orientation.
• Complete Vector Solutions Training. Substitute training will happen both in-person at our orientation and online via the Vector Solutions platform.

Bring the following to the new hire session

• Valid driver's license
• Valid state-issued identification, passport, and/or social security card. The physical document is required for you to be set up in payroll.
• "Official" college transcript showing a minimum of 15 credit hours earned from an accredited college or university to be a substitute teacher, or
• Copy of high school diploma or transcript to be a paraprofessional substitute

Requirements

• Must have worked a minimum of 5 days in the previous school year.
• Returning subs will complete the following paperwork in Records online by August 1.  Information on how to do this will be sent to the substitute’s email address on file.
  • Letter of Reasonable Assurance
  • Texas New Hire form
  • Declination of Benefits form
  • Job Description
• Complete online training on Vector Solutions and in-person training before your first substitute job of the year.