Special Populations » Destruction of Records

Destruction of Records


Special Populations records which have been collected by the Waxahachie Independent School District (WISD) related to the identification, evaluation, educational placement, or the provision of Special Populations services in the district, must be maintained under state and federal laws for a period of five years after Special Populations services have ended for the student. Special Populations services end when the student is no longer eligible for services, graduates, moves from the district, and/or completes his or her educational program at age 22. School Health and Related Services (SHARS) providers must maintain records for at least seven years because they are both Medicaid and educational records.

After this period, the records are no longer useful to the district, but may be useful to the parent/guardian or former student in applying for social security benefits, rehabilitation services, college entrance, etc.

This notification is to inform parents/guardians and former students of WISD’s Special Populations Department’s intent to begin destroying records/folders in July 2019, for the school years prior to and including the 2011-2012 school year. These records will be destroyed in accordance with state law unless the parent/guardian or eligible (adult) student notifies the school district otherwise.

With proof of identity, the parent/guardian or a minor or an eligible (adult) student may request a copy of the records in person or by mail.

Waxahachie ISD Special Populations Department

1000 US Hwy. 77 North

Waxahachie, Texas 75165

(972) 923-4638 (Phone)

(972) 923-4663 (Fax)